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Prism House Rental Policies & Agreement

Welcome to Prism House! We're delighted to share our space with you. To keep it beautiful, welcoming, and ready for everyone to enjoy, please review the following rental policies before booking.

By completing a reservation, you agree to the terms outlined below.

1. Reservations & Access

Reservations are confirmed upon successful booking and payment.

Renters receive 15 complimentary minutes before and 15 complimentary minutes after their reserved time for setup and cleanup.

Additional time must be requested and approved in advance, is subject to availability, and may incur additional rental charges.

Lockbox access instructions and an entry code will be emailed approximately 24 hours before the reservation. Bookings made within 24 hours will receive access instructions separately.

Entry codes must not be shared with unauthorized individuals.

2. Cleaning & Restoring the Space

Renters are responsible for leaving Prism House in the same clean and organized condition in which they found it.

We recommend taking photos of the space upon arrival to help remember its original condition and furniture placement.

Before departure, renters must:

  • Sweep floors and mop any areas requiring additional cleaning.

  • Wipe down surfaces and clean spills, stains, and debris.

  • Remove all personal belongings, food, decorations, and supplies brought into the space.

  • Completely remove any glitter, confetti, or craft materials used during the event.

  • Dispose of garbage in designated receptacles and remove excess trash as instructed.

  • Return all tables and chairs to the designated outdoor storage area.

  • Return other furniture, decorative items, and equipment to their original locations.

  • Place all used table linens together in a pile in the designated area at the back of the building. Do not return used linens to clean linen storage.

  • Turn off all lights, sound equipment, and other electrical devices used during the rental.

  • Close and securely lock all doors and windows.

  • Return any provided key to the lockbox and ensure it is secured.

A broom, mop, and cleaning supplies are provided in the storage room.

Failure to complete the required cleaning or properly reset the space may result in additional fees.

3. Damage & Additional Fees

Renters are responsible for damage caused by themselves, their guests, vendors, or event participants, excluding ordinary wear and tear.

Damage must be reported to Prism House promptly.

The following charges may apply:

  • Incomplete cleaning: $75

  • Furniture or equipment not returned to its designated location: $35

  • Excessive cleaning: Actual reasonable documented cleaning costs

  • Unauthorized overtime: $50 per additional 30 minutes or portion thereof

  • Damaged or missing property: Reasonable documented repair or replacement costs

  • Golf course or landscaping damage: Documented repair costs or applicable third-party penalties attributable to the renter

Fees will not be duplicated for the same cleaning or resetting work.

Additional charges will be documented and invoiced to the renter.

4. Occupancy & Guest Safety

All gatherings must comply with the legally approved occupancy limits for Prism House.

Renters must provide an accurate anticipated guest count when booking.

Entrances, exits, and emergency access routes must remain unobstructed.

Children must be supervised at all times.

5. Golf Course & Outdoor Areas

Prism House is located at Widgi Creek Golf Club.

Access to the putting green and golf course is strictly prohibited.

Renters and guests may not enter the putting green, fairways, or other restricted golf course areas, including for photography or recreational activities.

Renters must ensure children and guests remain within authorized areas.

Please respect golfers, landscaping, neighboring businesses, and the surrounding property.

6. Music, Noise & Respect for Others

Music, celebrations, fitness classes, and other activities involving sound are welcome.

Sound levels must remain reasonable and must not create excessive disturbances to neighboring businesses, golfers, or other property users.

Excessively loud music, disruptive shouting, or other unreasonable noise is prohibited.

Prism House may require renters to reduce sound levels or discontinue disruptive activities.

All activities must comply with applicable local noise regulations.

7. Smoking, Incense & Open Flames

Smoking and vaping are prohibited inside Prism House.

Incense, sage, and ceremonial smoke-cleansing practices are permitted when conducted safely and in compliance with applicable fire codes and restrictions.

Burning materials must be supervised, kept in appropriate fire-resistant containers, and completely extinguished before departure.

Renters are responsible for damage or excessive cleaning resulting from these activities.

8. Food & Alcohol

Food and nonalcoholic beverages are welcome.

Renters must clean all spills and remove food waste.

Alcohol requires prior approval from Prism House and must comply with Oregon Liquor and Cannabis Commission (OLCC) requirements and applicable law.

Private events providing complimentary alcohol without required admission, purchases, payments, or donations generally do not require an OLCC liquor license.

Events involving alcohol sales, paid admission, required purchases, or donations may require an OLCC liquor license or other authorization.

Renters are responsible for determining and satisfying applicable licensing, permit, service, and insurance requirements, including using appropriately authorized alcohol servers when required.

Alcohol may not be served to anyone under 21 or to visibly intoxicated individuals.

Prism House may prohibit alcohol service that has not been approved or does not comply with applicable law.

9. Decorations & Event Setup

Decorations are permitted provided they do not damage the space, furnishings, or equipment.

Glitter and confetti must be completely removed before departure. Failure to remove them will result in applicable cleaning charges.

Adhesives, hanging decorations, and other materials must not damage walls, ceilings, fixtures, or furnishings.

Renters are responsible for removing all decorations and for any resulting damage.

10. Rental Time & Extensions

All setup, activities, and cleanup must be completed within the reserved rental time and complimentary 15-minute access periods.

Additional time must be arranged and approved in advance.

Unapproved overtime may result in a fee of $50 per additional 30 minutes or portion thereof.

11. Liability & Legal Compliance

Renters are responsible for their activities, guests, vendors, and personal property during their reservation.

All activities must comply with applicable federal, Oregon, Deschutes County, and local laws, ordinances, fire codes, safety regulations, and property rules.

Illegal activities, unsafe conduct, and activities that endanger people or property are prohibited.

Renters must obtain any permits, licenses, or insurance required for their event.

To the extent permitted by Oregon law, renters are responsible for claims, losses, and damages resulting from their negligence, misconduct, or violations of this agreement.

Prism House is not responsible for lost, stolen, or unattended personal property except where liability is imposed by law.

Nothing in this agreement excludes liability that cannot legally be waived.

Prism House may end an event for serious safety violations, unlawful activities, or continued violations of these policies.

12. Cancellations & Changes

Cancellations, refunds, and rescheduling are governed by the cancellation policy displayed during the booking process.

Changes to reservation dates, times, or duration must be approved by Prism House and are subject to availability.

13. Agreement & Acceptance

By completing a reservation, the renter acknowledges having read, understood, and agreed to the Prism House Rental Policies & Agreement.

The renter accepts responsibility for following these policies and ensuring that guests and vendors comply.

Renters agree to pay valid, documented additional charges arising from violations of these policies, subject to applicable law.

Thank you for helping us keep Prism House beautiful, welcoming, and ready for everyone to enjoy!

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